Finance Assistant

Finance Assistant Position

The Pasifika Communities University (PCU) reaffirms its commitment to delivering accessible, inclusive, and high-quality education across the Pacific, grounded in a Whole of Life approach that integrates intellectual, spiritual, cultural, and communal formation. Our model of education is values-driven, student-centered, and rooted in Pasifika self-determination—“for our people, by our people.”

At the heart of PCU is the ethic of vakamareqeti na iyau bula—the nurturing and stewardship of communal wealth, wisdom, and relationships. We seek graduates who will contribute to the transformative development of their communities, guided by relational accountability, cultural integrity, and service.

Position Summary

The Finance Assistant supports the Finance Office in ensuring the efficient day-to-day operation of financial administration at Pasifika Communities University. The role is responsible for assisting with accounts payable processes, preparation of payment documentation, raising Local Purchase Orders (LPOs), processing payments into the MYOB accounting system, and undertaking banking-related tasks.

The Finance Assistant ensures that all payments are prepared accurately, supported with correct documentation, processed in a timely manner, and aligned with the University’s financial policies, procedures, and internal controls.

 

Key Responsibilities

 Accounts Payable & Payment Processing

  • Prepare payment vouchers for all supplier payments ensuring completeness of supporting documents (invoice, delivery note, LPO, approvals).
  • Prepare cheques for authorized signatories in accordance with PCU payment procedures.
  • Ensure timely processing of supplier invoices and payments to avoid overdue liabilities.
  • Maintain accurate filing of payment vouchers, invoices, and cheque documentation.

Local Purchase Orders (LPOs)

  • Prepare and issue Local Purchase Orders (LPOs) as requested by Executive divisions/Schools/Institutes/Centers/Sections.
  • Ensure LPOs are properly approved before issuance.
  • Track and file issued LPOs and ensure they are matched against invoices and delivery documentation.

Accounting System Data Entry

  • Post all supplier payments into the MYOB accounting software accurately and promptly.
  • Ensure proper coding of payments to relevant accounts, Executive Divisions/Schools/Institutes/Centers/Sections, and cost centres.
  • Assist with updating supplier records where required.

Banking and Cash Handling Support

  • Conduct bank runs and deposit/withdrawal duties as assigned.
  • Ensure all banking transactions are properly recorded and submitted to the Finance Office.
  • Assist in ensuring cash and cheque security during handling and transportation.

Financial Administration & Office Support

  • Support Finance staff in day-to-day administrative duties including photocopying, filing, scanning, and document control.
  • Maintain proper record keeping and systematic filing of all finance documents.
  • Assist with preparation of reports or finance summaries when required.

Compliance, Confidentiality & Professional Conduct

  • Ensure compliance with PCU financial policies, internal control procedures, and procurement guidelines.
  • Maintain confidentiality of all financial records, staff information, and institutional transactions.
  • Promote professionalism, accuracy, and accountability in all finance operations.

Other Duties

  • Perform other finance-related duties as assigned by the Finance Manager/Accountant in support of PCU operations.

Candidate Profile

  • Minimum of 1–2 years’ experience in an accounts/finance assistant role or similar administrative finance position (preferred).
  • Experience in cheque preparation, payment processing, and purchase orders will be an advantage.
  • MYOB accounting software experience
  • Good understanding of basic accounting principles and documentation processes.
  • Ability to prepare LPOs, payment vouchers, and supporting documentation accurately.
  • Computer literacy, particularly in Microsoft Excel and Word.
  • Experience with accounting software or willingness to learn quickly.
  • High attention to detail and ability to meet deadlines.
  • Strong filing, organization, and record management skills.
  • Trustworthy, honest, and able to handle financial documents responsibly.
  • Ability to work independently and as part of a team.
  • Strong communication skills and ability to liaise professionally with staff and suppliers.

Qualifications

  • Certificate or Diploma in Accounting, Finance, Business Administration, or a related field (preferred).
  • Basic accounting knowledge and understanding of financial documentation is required.

How to Apply

Interested candidates are invited to submit their applications:

 The Pasifika Communities University (PCU) is an equal-opportunity employer